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Office 2007

Managing Projects Using Microsoft Office Project 2007
(Microsoft Training Course: 5927) - 3 days - £1150 exc VAT

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> Target Audience
This course provides students with the knowledge and skills to build, maintain, and control well-formed project plans. It is intended for both novice and experienced project managers and schedulers.
> Course outline
  1. Getting Started with Microsoft Office Project 2007
  2. Creating and Defining Projects
  3. Working with Estimates and Dependencies
  4. Working with Deadlines, Constraints, and Task Calendars
  5. Working With Resources
  6. Predicting Behaviour by Using Task Types and the Scheduling Formula
  7. Customizing and Formatting
  8. Analyzing Resource Utilization
  9. Tracking Progress
  10. Creating Reports
  11. Managing Multiple Projects
Module 1: Getting Started with Microsoft Office Project 2007
  • This module provides an overview of Microsoft Office Project 2007 and project management concepts. It explains how to use the desktop interface and how to work with various file types.
  • Understanding the Nature of Projects
  • Discovering Project 2007
  • Understanding Project 2007 File Types
  • Navigating the Project 2007 Interface
  • Getting Help and Guidance
  • Configuring Options
Skills
  • Describe the nature of projects.
  • Demonstrate familiarity with Office Project 2007.
  • Identify the different Office Project 2007 file types.
  • Navigate the Office Project 2007 interface.
  • Get help and guidance from within Office Project 2007.
  • Understand configuration options.
top
Module 2: Creating and Defining Projects
  • This module explains how to create new projects, how to define appropriate options, and how to enter, organize, and outline the task list.
  • Creating and Saving Projects
  • Defining Properties and Options
  • Creating and Organizing the Task List
  • Importing Data
  • Modifying and Applying Calendars
  • Setting Scheduling Options
  • Lab: Creating and Defining Projects
Skills
  • Create and save projects.
  • Define file properties and options.
  • Create and organize the task list.
  • Import data.
  • Modify and apply calendars.
  • Set schedule options.
top
Module 3: Working with Estimates and Dependencies
  • This module explains the techniques for estimating tasks and how to generate a dynamic schedule by creating dependencies between tasks.
  • Entering Task Estimates
  • Using A PERT Analysis to Estimate Task Duration
  • Linking and Unlinking Tasks by Using the Gantt Chart View
  • Linking and Unlinking Tasks by Using the Network Diagram View
  • Adding Lag or Lead Time to a Linked Task
  • Lab: Working with Estimates and Dependencies
Skills
  • Enter task estimates.
  • Use a PERT (Program Evaluation and Review Technique) analysis to estimate task durations.
  • Link and unlink tasks by using the Gantt Chart view.
  • Link and unlink tasks by using the Network Diagram view.
  • Add Lag or Lead-time to a linked task.
top
Module 4: Working with Deadlines, Constraints, and Task Calendars
  • This module explains how to incorporate restrictions in a schedule through the use of deadlines and constraints. Task calendars will be presented as a technique to get a schedule back in line with a deadline or constraint.
  • Introducing Deadlines, Constraints, and Task Calendars
  • Creating and Modifying Deadlines
  • Creating and Modifying Constraints
  • Creating and Modifying Task Calendars
  • Identifying Critical Tasks
  • Working with Task Driver
  • Lab: Working with Deadlines, Constraints, and Task Calendars
Skills
  • Introduce deadlines, constraints, and task calendars.
  • Create and modify deadlines.
  • Create and modify constraints.
  • Create and modify task calendars.
  • Identify critical tasks.
  • Work with Task Drivers.
top
Module 5: Working With Resources
  • This module explains the various types of resources that are needed on a schedule, how to enter the resource list, and how to assign resources to tasks.
  • Introducing Resources, Assignments, and Budgeting
  • Adding Resources to the Resource Sheet
  • Creating and Modifying Resource Assignments
  • Entering Project Budgets
  • Lab: Working with Resources
Skills
  • Describe resources, assignments, and budgeting.
  • Add resources to the Resource Sheet view.
  • Create and modify resource assignments.
  • Understand the fundamentals of project budgets.
top
Module 6: Predicting Behaviour by Using Task Types and the Scheduling Formula
  • This module explains the scheduling formula and how the variables duration, work, and units interact. It also illustrates how recalculations occur when variables are changed.
  • Using Task Types and the Scheduling Formula
  • Changing Variables and Predicting Behaviour
  • Applying Task Types to Produce Predictable Behaviour
  • Special Situations with Effort-Driven Scheduling
  • Lab: Understanding Task Types and the Scheduling Formula
Skills
  • Use Task Types and the scheduling formula for effective calculations.
  • Change variables and predict behaviour.
  • Apply task types to produce predictable behaviour.
  • Describe special situations within effort-driven scheduling.
top
Module 7: Customizing and Formatting
  • This module explains how to format text, bars, and other screen elements. Custom objects will be created including templates, calendars, fields, tables, filters, groups, and views. This module also illustrates use of the Organizer to transfer custom objects to other files.
  • Formatting Screen Elements
  • Creating and Modifying Templates
  • Creating and Modifying Fields, Tables, and Formulas
  • Creating and Modifying Filters and Groups
  • Creating and Modifying Custom Views
  • Lab: Customizing and Formatting
Skills
  • Format screen elements.
  • Create and modify templates.
  • Create and modify fields, tables, and formulas.
  • Create and modify filters and groups.
  • Create and modify custom views.
top
Module 8: Analyzing Resource Utilization
  • This module explains techniques for manipulating views to display resource allocation and how to identify causes of resource over-allocation.
  • Introducing Resource Utilization Concepts
  • Viewing Resource Assignments, Allocation, and Utilization
  • Managing Resource Availability
  • Optimizing and Levelling Resource Assignments
  • Lab: Analyzing Resource Utilization
Skills
  • Describe resource utilization concepts.
  • View resource assignments, allocation, and utilization.
  • Manage resource availability.
  • Optimize and level resource assignments.
top
Module 9: Tracking Progress
  • This module explains how to manage updates to a schedule by saving baselines and tracking duration, work, and cost updates.
  • Working With Baselines
  • Entering Duration Updates
  • Entering Work Updates
  • Entering Cost Updates
  • Discovering Variances
  • Troubleshooting and Getting Back on Track
  • Lab: Tracking Progress
Skills
  • Work with baselines.
  • Enter duration updates.
  • Enter work updates.
  • Enter cost updates.
  • Discover variances.
  • Trouble shoot schedules and get back on track.
top
Module 10: Creating Reports
  • This module explains how to configure views for printing and how to generate standard and visual reports.
  • Selecting, Editing, and Creating Basic Reports
  • Configuring Print and Page Setup Options
  • Setting Options to Correct Printing Issues
  • Exporting Reporting Data
  • Creating and Modifying Visual Reports
  • Lab: Creating Reports
Skills
  • Select, edit, and create standard reports.
  • Configure print and page setup options.
  • Set options to correct printing issues.
  • Export project data.
  • Create and modify visual reports.
top
Module 11: Managing Multiple Projects
  • This module explains how to create and manage multiple projects.
  • Introducing Management of Multiple Projects
  • Creating Master Projects
  • Creating Links Between Projects
  • Calculating Single or Multiple Critical Paths
  • Saving and Opening Multiple Projects
  • Sharing Resources and Analyzing Resource Utilization Across Multiple Projects
  • Lab: Managing Multiple Projects
Skills
  • Introduce management of multiple projects.
  • Create master projects.
  • Create links between projects.
  • Calculate single or multiple critical paths.
  • Save and open multiple projects.
  • Share resources and analyze resource utilization across multiple projects.
top
> Pre-Requisites
Before attending this course, students must have the following pre-requisites:
  • Experience using Microsoft Office Project to create project schedules.
  • Fundamental knowledge of project management.
  • Experience with the Microsoft Windows XP or Windows Vista operating system.
  • Experience with Microsoft Office Excel 2003.
> Purpose
After completing the course, students will be able to get started with Microsoft Office Project 2007; create and define projects; work with estimates and dependencies; work with deadlines, constraints, and task calendars; work with resources; predict behaviour by using task types and the scheduling formula; customize and format Microsoft Project views; analyze resource utilization; track progress; create project reports which analyze project, resource, and task data; manage multiple projects.
> EXAMS